The EFA Annual General Meeting is to be held on 28th November 2026 at 13.00 AEDT.
The meeting will be held by Google Meet (more details below).
The Constitution dictates that at least five (5) positions are up for election each year and accordingly, there are 7 Board positions open for election.
All currently serving Board members are all eligible to nominate again, should they choose to do so.
Meeting Agenda
The meeting will consider the following matters.
- Confirmation of the Minutes of the previous Annual General Meeting and of any Special General Meetings held since that meeting
- To receive and consider reports from the Board for the financial year just ended:
- The Chair’s report
- The Treasurer’s annual financial statements
- The auditor’s report
- The appointment of the auditor for the current financial year
- Changes to the Rules relating to membership renewal dates and board member removal
- The election of Board Members
- Responding to questions and other business for which notice has been given
Any questions from the floor must be submitted in writing via the Google Meet chat function while the meeting is open. Any remaining questions from the floor will be taken on notice and responded to by the board within 7 days of the date of the AGM or such later time advised in writing by the board.
The meeting is anticipated to run for no more than 1.5 hours and will end at 14.30 AEDT.
Board Election
There are seven vacancies for the EFA Board, as per Rule 10 of the EFA Rules of Incorporation .
The following candidates are nominated for election to the board:
| Continuing Directors | EFA Board Nominees |
| John Pane (current Chair) Andrew Scott (current Secretary) Shaun Branden (current Vice Chair) | Ebtesam Gauda (current board member) Shannan Summers Aman Grewal Sunyal Maroo Michael Downe (current Treasurer) Rahul Naran Sarah Coligan Stephen Morton Justin Mohay (current board member) Jodie Hunter (current board member and Communications officer) John Daniel John Shaba |
Please click here for full candidate statements. When voting for candidates, please consider giving preference to those who are well-suited to fulfil roles that EFA will need on an ongoing basis, such as Treasurer and Communications officer.
Voting
As more nominations have been received than there are available positions, a secret ballot will be held to elect board members. The ballot will be conducted using the Opavote online system and the Scottish Single Transferable Vote (STV) method, as in previous similar years. Here is a link explaining the STV method.
Click here for OpaVote’s Privacy Policy.
All eligible members will be sent an email containing a unique URL, which will enable them to cast their vote through OpaVote’s web interface. This email will be sent one week before the AGM on 21 November 2026. Voting will be open from that point and will close at 09.00am AEDT on 28 November 2026. The results will be announced at the AGM.
Important: When voting, please ensure you record your vote 1-12 in order of preference. Please number all of the voting boxes.
If you do not receive the electronic voting link, please email [email protected].
Voting at the AGM is open to all EFA members, regardless of their membership type, who joined prior to the close of nominations for board (17:00 AEDT on 31 October 2026), and who are financial at the commencement of the AGM.
If you are unsure of your membership status, please email [email protected]
If you are unable to attend the AGM or vote in the election, you are able to appoint a proxy.
EFA Annual General Meeting 2026 – Proxies
As a member you are able to nominate a proxy to vote at the AGM.
The Rules of Incorporation state:
Rule 22 Proxies
- A member shall be entitled to appoint in writing the Chair of the meeting, or a natural person who is also a member of the Association, to be his / her proxy, and to attend and vote at any meeting of the Association.
- A member, other than the Chair of the meeting, shall not be entitled to exercise more than ten (10) proxy votes upon any motion.”
If a member has more than ten (10) proxies assigned to them, only the first ten received will be counted. Members may nominate the Chair to vote their proxy if their preferred proxy has already received the maximum ten proxies.
Process
To nominate a proxy for voting, please send an email in the below format to the [email protected] by 17:00 AEDT on 21 November 2026.
| 2026 EFA AGM Proxy Nomination I, _________________, a current member of the EFA, nominate_________________, to vote as my proxy in the 2026 election and AGM of the EFA. (Or, delete as appropriate) I authorise the Chair to vote as my proxy in the event that my above nominated proxy has already received the maximum ten (10) proxies permitted under Rule 22.2. |
List of Documents and Motions for 2026 EFA AGM
- Confirmation of the Minutes of the previous Annual General Meeting and of any Special General Meetings held since that meeting;
Motion: That members accept that the minutes of the Annual General Meeting held on 29 November 2025 be accepted as a true and correct record of that meeting.
- To receive and consider reports from the Board for the financial year just ended:
- The Chair’s report
- Motion: That members accept the Chair’s Report
- The Treasurer’s annual financial statements
- Motion: That members accept the Treasurer’s Report
- The auditor’s report
- Motion: That members accept the Auditor’s Report
3. The appointment of the auditor for the current financial year
- Motion: That the Board re-appoint Arabon Auditors and Assurance as its auditors for the financial year ending 30/06/2027.
4. Changes to the Rules relating to membership renewal dates and board member removal
- Motion: That the Electronic Frontiers Australia Incorporated Rules of Incorporation be amended as follows:
- Delete existing Rule 6.2 and substitute: “Subscription fees shall be due annually on the anniversary of the member’s date of entry to the Association.”
- Delete existing Rule 7.3 and substitute: “If a member fails to pay the required subscription fees within two months after they become due, the Association must notify the member and give them one month to pay the outstanding amount. If the member does not pay within that time, their membership will end.”
- Motion: That Rule 11 of the Electronic Frontiers Australia Incorporated Rules of Incorporation be amended by updating the title of Rule 11 from ‘DISQUALIFICATION OF BOARD MEMBERS’ to ‘REMOVAL OF BOARD MEMBERS AND COMMITTEE MEMBERS’, and inserting the following new sub-clauses (vi) and (vii) immediately following sub-clause (v):
- “vi. resigns from the Board of the Association by giving to the Board written notice
- vii. is removed from office by a resolution carried by at least two-thirds of all current Board Members (excluding the Board Member concerned, who is not entitled to vote) for failing to comply with these rules, the Act, or their duties; provided that any such decision is made fairly in accordance with the rules of natural justice, utilizing the procedure and appeal mechanisms set out in Rule 8 as if the Board Member were a member facing expulsion. Such a resolution does not automatically change a person’s status as a member of the Association.”
5. The election of Board Members.
6. Responding to questions and other business for which notice has been given.
Consistent with historical EFA practice, AGM documents for 1-4 will be published on the EFA website 7 days out from the AGM on 21 November 2026.
Google Meet Details: Electronic Frontiers Australia Inc 2026 AGM
The Annual General Meeting of Electronic Frontiers Australia Inc. will be held on 28 November 2026 via teleconference at:
- 13:00 AEDT (NSW, ACT, VIC, TAS)
- 12:30 ACDT (SA)
- 12:00 AEST (QLD)
- 11:30 ACST (NT)
- 10:00 AWST (WA)
Teleconference Information
The videoconference technology used will be Google Meet.
Meeting Details:
EFA Inc 2026 Annual General Meeting
Saturday, 28 November 1:00 – 2:30pm
Time zone: Australia/Melbourne
Google Meet joining info
Video call link: https://meet.google.com/zrp-byqf-cif
Or dial: (AU) +61 3 8594 5042 PIN: 817 562 904#
More phone numbers: https://tel.meet/zrp-byqf-cif?pin=6863351582004