The EFA Annual General Meeting is to be held on Saturday, 29 November 2025 at 13.00 AEDT.
The meeting will be held on Google Meet. Details at end of this email.
The Constitution dictates that at least five positions are up for election each year and accordingly, there are seven Board positions open for election.
All currently serving Board members are eligible to nominate again, should they choose to do so.
Meeting Agenda
The meeting will consider the following matters.
- Confirmation of the Minutes of the previous Annual General Meeting and of any Special General Meetings held since that meeting
- To receive and consider reports from the Board for the financial year just ended:
- The Chair’s report
- The annual financial statements
- The auditor’s report
3. The appointment of the auditor for the current financial year
4. The election of Board Members
5. Responding to questions and other business for which notice has been given.
Any questions from the floor must be submitted in writing via the Google Meet chat function while the meeting is on foot. Any remaining questions from the floor will be taken on notice and the board will respond within seven days of the AGM or such later time advised in writing by the board.
The meeting is anticipated to run for no more than 1.5 hours and will end at 14.30 AEDT.
Board Election
There are seven vacancies for the EFA Board, as per Rule 10 of the EFA Rules of Incorporation .
The following candidates are nominated for election to the board:
Continuing Directors
- John Pane (current Chair)
- Andrew Scott (current Secretary)
- Kiki Fong Lim
EFA Board Nominees
- Perryn Fowler
- Alec Gardner
- John Shaba
- Brenda Van Benthem
- Ebtesam Gauda
- Jodie Hunter
- Rajan Balaguru
- Warren McHugh
- Shaun Branden (current board member)
- Arne Buchholz
- Ben McEvoy
- Gillian Dempsey (current board member)
- Michael Vander Donk
- Kirsten Frederiksen
- Robert Lo Giudice
- Julian Watchorn
Please click here for the full candidate statements.
Voting
As more nominations have been received than there are available positions, a secret ballot will be held to elect board members. The ballot will be conducted using the Opavote online system and the Scottish Single Transferable Vote (STV) method, as in previous similar years. Here is a link explaining the STV method. For OpaVote’s Privacy Policy see here.
All eligible members will be sent an email containing a unique URL, which will enable them to cast their vote through OpaVote’s web interface. This email will be sent one week before the AGM on 22 November 2025. Voting will be open from that point and will close at 09:00 AEDT on 29 November 2025. The results will be announced at the AGM.
Important: When voting, please ensure you record your vote 1-16 in order of preference. Please number all of the voting boxes.
If you do not receive the electronic voting link, please email [email protected].
Voting at the AGM is open to all EFA members, regardless of their membership type, who joined prior to the close of nominations for board (17:00 AEDT on Saturday, 1 November 2025), and who are financial at the commencement of the AGM.
If you are unsure of your membership status, please email [email protected]
If you are unable to attend the AGM, you are able to appoint a proxy.
EFA Annual General Meeting 2025 – Proxies
As a member you are able to nominate a proxy to vote at the AGM.
The Rules of Incorporation state:
Rule 22.2 Proxies
- A member shall be entitled to appoint in writing the Chair of the meeting, or a natural person who is also a member of the Association, to be his / her proxy, and to attend and vote at any meeting of the Association.
- A member, other than the Chair of the meeting, shall not be entitled to exercise more than ten (10) proxy votes upon any motion.
If a member has more than ten (10) proxies assigned to them, only the first ten received will be counted. Members may nominate the Chair to vote their proxy if their preferred proxy has already received the maximum ten proxies.
Process
To nominate a proxy for voting, please send an email in the following format to the [email protected] by 17:00 AEDT on Friday, 21 November 2025.
2025 EFA AGM Proxy Nomination
I, _________________, a current member of the EFA, nominate
_________________, to vote as my proxy in the 2025 AGM of the EFA.
(Or, delete as appropriate)
I authorise the Chair to vote as my proxy in the event that my above nominated proxy has already received the maximum ten (10) proxies permitted under Rule 22.2.
List of Documents and Motions for 2025 EFA AGM
- Minutes of Meeting 2024 AGM
- 2024 AGM Minutes
- Motion: That the meeting accept that the minutes of the Annual General Meeting held on 16 November 2024 be accepted as a true and correct record of that meeting.
- The Chair’s report
- Chair’s Report
- Motion: That the meeting accept the Chair’s Report.
- The annual financial statements
- The auditor’s report
- Audit Report
- Note 1
- Management Letter (updated)
- Motion: That the meeting accept the financial statements and auditor’s report as a true and fair view of the financial position of the organisation.
Consistent with historical EFA practice, AGM documents 1-4 will be published on the EFA website 7 days out from the AGM on 22 November 2025.
Google Meet Details: Electronic Frontiers Australia Inc 2025 AGM
The Annual General Meeting of Electronic Frontiers Australia Inc. will be held on Saturday 29 November 2025 via teleconference at:
- 13:00 AEDT (NSW, ACT, VIC, TAS)
- 12:30 ACDT (SA)
- 12:00 AEST (QLD)
- 11:30 ACST (NT)
- 10:00 AWST (WA)
Teleconference Information
The videoconference technology used will be Google Meet.
Topic: EFA Annual General Meeting 2025
Meeting Details: https://meet.google.com/eru-
Dial-in: (AU) +61 2 9051 6928
PIN: 131 099 992#
Image credit: Unsplash